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Collecting Belongings from Studios
We know as the spring semester wraps up, and the academic year comes to a close, there are many questions about gaining access to campus to collect personal items. We have been eager to create an opportunity for this, but needed to do so within the presiding safety restrictions imposed by the state, which currently limit access on campus to essential personnel. We now have guidance from the Department of Higher Education (DHE) that provides us with a strict set of guidelines under which we are allowed to have students return to campus to collect personal belongings.
We are making the quickest possible response to the DHE easing of restrictions, but also realize many of you may need time to make plans and arrangements with family members and/or friends for help in collecting items from campus. We also have to implement a process that follows health and safety guidelines, and takes into account what it means to bring back to campus up to 1,800 students for the first time since the March closure.
With all of this in mind, the following outlines the College’s retrieval plan for students in all of our programs:
- The retrieval effort will cover 6 full days of appointment times across which students can schedule their visit to campus; re-opening dates are June 18, 19 (Thursday & Friday) and June 22-25 (Monday - Thursday)
- Appointment windows have been set with the help of Studio Managers and vary depending upon the specific needs and circumstances of each studio setting; lockers in studio areas or in other parts of campus can be accessed at this time as well. Studio Managers will be on site helping manage and assist with the move-out effort
Please note that access will be allowed only through appointment; no drop-ins will be permitted. Students will be limited to one appointment time only.
Starting this Wednesday, June 10, Academic Affairs will open online sign-up times for students to schedule appointments in a ranked order listed below; an email will be sent to each cohort with a link to the online scheduling tool on the morning of the scheduling window:
First Scheduling Wave: 9:00am - Weds. 6/10: Senior Undergraduate and All Graduate Students will be able to schedule an appointment; on a first-come, first-served basis these students, and will have first choice of times over the entire 6-day window; ALSO: Watch for email from your studio manager with studio specific information and details regarding your specific studios
Second Scheduling Wave: 9:00am - Thurs. 6/11: Junior Undergraduates will be able to schedule an appointment; on a first-come, first-served basis these students will have next choice of remaining times over the entire 6-day window; ALSO: Watch for email from your studio manager with studio specific information and details regarding your specific studios
Final Scheduling Wave: 9:00am - Fri. 6/12: Sophomores and First Year Undergraduates and PCE students will be able to schedule an appointment; on a first-come, first-served basis this group of students will have the choice of remaining times over the entire 6-day window. ALSO: Watch for email from your studio manager with studio specific information and details regarding your specific studios
Scheduling access for all students will end Tuesday, June 16th at 5pm.
Provisions will be made for students who cannot make it to campus for retrieval given distance, health concerns, or other personal factors; look for details in the scheduling tool.
The College will provide packing materials and moving bins to cut down on objects being brought in from outside the campus. Please do not bring your own packing materials.
Additional access dates will be added if more times are needed based upon the volume of responses.
Students are allowed to bring one visitor to assist with moving; in some cases helpers may need to wait in lobbies or outer areas to avoid overcrowding in studios.
Parking will be available in the Ward Street parking lot.
Collins Building will not be available for access during this time; an earlier retrieval opportunity was offered in May.
All individuals participating in the access effort will be required to wear safety masks, gloves, and practice safe physical distancing.
We understand the stress and uncertainty the many unknowns surrounding the pandemic creates for you and those around you. Our goal is to create as safe and seamless a process as possible for everyone to collect their belongings from campus.
Congratulations on the completion of your academic year under such monumental and historic circumstances. We salute the artist/designer/educator spirit in all of you that made it happen!
Be well and stay safe,
Associate Dean, Academic Administration
For the Academic Affairs Team